Information Management Policy

1. Information Requirement Identification

CEO/All HODs/Head-IT will undertake Information Requirement Identification on a continual basis across all the functions, locations, and for decision-making relating to the business needs of the organization. This information may be classified as "electronic (soft) information" or "hard copy" information.

2. Information Collection and Analysis

Based on the above Information requirements, respective process owners, with or without the support of the IT Department, will:

• Identify "basic data required" to be collected, processed, and/or analyzed to transform it into "information required which forms part of knowledge".
• Other HODs will recommend to IT/Finance the need for information beneficial to the company.
• HOD/IT/Finance will source the information internally or externally as required to make it cost-effective.

3. Information Storage, Utilization & Benefits

All HODs to ensure the acquired Information is well organized, stored, made available and effectively utilized for the correct and timely decision making for the benefit of the organization both in short term and long term

4. Information Security & Integrity

• All Process Owners (employees) will be responsible for ensuring the security & integrity of the information.
• IT Department supports and ensures the provision of an IT security platform matching the overall security/integrity objective.
• IT/Finance are responsible for ensuring that EDC follows Information (Company's Intellectual Property/Copyrights) Protection requirements.
• HR ensures that all employees are bound by a Non-Disclosure Agreement or Confidentiality Agreement (as agreed in the Employee Appointment Letter).
  More details are covered in the "Information Security Management Policy".

5. Information Ownership

• All HODs and Process Owners are the responsible owners and custodians of the respective information related to their related processes, As Per Data Governance Project has identified.

6 .

Application	Data Owner	System Owner	Data Custodian
Asana software	IT Department	IT Department	IT Department
Student Registration System	Customer Service Department	Customer Service Department	IT Department
Online Customer Portal	Customer Service Department	Customer Service Department	IT Department
eLearning Platform	Area Training Department	Area Training Department	IT Department
Microsoft Dynamics - Finance Module	Finance Department	Finance Department	IT Department
Microsoft Dynamics - HR Module	HR Department	HR Department	IT Department
Microsoft Dynamics - Procurement Module	Procurement Dept	Procurement Dept	IT Department
Microsoft Dynamics - Fleet Module	Fleet Dept	Fleet Dept	IT Department
Microsoft Dynamics - Facilities Module	Facilities Department	Facilities Department	IT Department
K2	HR Department	HR Department	IT Department
Signing Hub	All Departments	All Departments	IT Department
Exam Software	Area Training Department	Area Training Department	IT Department
iTracks	HR Department	HR Department	IT Department
Question Pro (Customer Feedback)	Customer Service Department	Customer Service Department	IT Department
CCTV Application	Facilities Department	Facilities Department	IT Department
Physical Access Control System	Facilities Department	Facilities Department	IT Department

IT Manager is appointed to lead the development and implementation of this policy.

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This policy will be reviewed every 3 years for its continual improvement & suitability and will be amended if required.